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Five Basics of Project Management

Project Management Institute also know as (PMI) defines project management as:

The application of knowledge, skills, tools and techniques to a broad range of activities in order to meet the requirements of a particular project management.

The process of delivering and controlling a project from start to finish may be simplified into 5 basic phases:

1.       Conceptualize and Initiate Project

An idea for a project in Project Management will be carefully examined. This is to determine whether or not it benefits the organization. During this phase, a decision making team will identify if the project can realistically be completed.

– Project should benefit the organization

– Project can realistically be completed

2.       Define Planning map for a Project

A project plan, project charter and/or project scope may be put in writing, outlining the work to be performed. During this phase, a team should prioritize the project, calculate a budget and schedule. Also, determine what resources are needed.

– Product Outlining to be done for execution

– Defined Project Charter or Project Scope

3.       Lets Go – Execute the Project

Resources’ tasks are distributed and teams are informed of responsibilities. This is a good time to bring up important project related information.

– Creating WBS (Work Breakdown Structure)

– Defined Roles and Responsibility Matrix

4.       Check Project performance and apply control mechanism

Project managers will compare project status and progress to the actual plan, as resources perform the scheduled work. During this phase, project managers may need to adjust schedules or do what is necessary to keep the project on track.

– Project Progress Report

– Manage necessary changes in Project

5.       Closure of the Project

After project tasks are completed and the client has approved the outcome, an evaluation is necessary to highlight project success and learn from project history.

– Project Success Report

– Note Project Take Backs

Project Management when applied along with skills gives positive results. Some more worth reading articles:

Do share your views in comment section. or if you have more references to Project Management, feel free to post links in comment section for readers to read.. Cheers !

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A decade old talk – Apply SWOT before it happens

History has a tendency to repeat itself. And it repeats, when you do not convert your weaknesses into Strengths. Similarly, when you do not change Threats into Opportunities. You are most likely to succeed in life if you use your talents to their fullest extent. Likewise, You’ll suffer fewer problems if you know what your weaknesses are. To distinguish thy-self among your competition, one need to be highly responsive. One needs to be aware of own shortcomings/strengths. One should possess good sense of competitive pressures and operating environment. To accomplish this, individuals can make use of the same strategic planning tools that companies have relied on for decades – SWOT..

SWOT simply stands for Strengths, Weaknesses, Opportunities, and Threats.

First two categories focus on aspects that are part of one’s internal environment which are under her/his control. Last two categories focus on identifying external factors that are generally not under a person’s direct control.

To engage in this analysis, simply divide a page up into 4 quadrants (like the figure below) and separately list relevant factors of SWOT as they apply to your situation.

Here’s a pictorial diagram of questions and factors to consider in a personal SWOT analysis.

SWOT 1

Insights gleaned from the SWOT analysis should be used to develop objectives, strategies and action plan for the performance reviews and monitoring ongoing career development goals. Following set up (often referred to as TOWS analysis) can be used to create additional strategies – by considering how your personal strengths, weaknesses, opportunities, and threats overlap with each other.

SWOT 2

Chance favors the prepared mind.– Louis Pasteur

Key Words

A SWOT matrix is used in analyzing your strengths and weaknesses as well as the opportunities and threats that you face. This helps you focus on your strengths, minimize your weaknesses, and take the greatest possible advantage of opportunities available to you.

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